Vendor Application & Booth Fees

A $15 non-refundable application fee is required for all vendors. This fee does not count toward booth fees.

Booth Fees:

	Rainbow Route (25th Street Washington Blvd to Grant Ave)			Heart of Pride (Inside Amphitheater)
	10×10	10×20	10×30	10×10	10×20
Business	$200	$325	$425	$250	$375
Nonprofit	$150	$225	$325	$200	$275
UT LGBTQ Chamber of Commerce Member (membership must be active prior to festival application)
Business Member	$150	$225	$325	$200	$275
Nonprofit Member	$125	$175	$275	$175	$225
Food Vendors (Prepared onsite, not prepackaged)
Food/Drink Vendor in:	10×10 Booth	10×20 Booth	Truck/Trailer Shorter than 40ft	Truck/Trailer Longer than 40ft	–
	$150	$175	$175	$200	–

Heart of Pride booths are VIP spaces located inside the amphitheater under the atrium. All other booths, including Food/Drink vendors, will be in Rainbow Route along 25th Street between Washington Blvd and Grant Ave.

Booth Requirements

• Canopies/Tents/Tables/Chairs
  • Ogden Pride does not provide any canopies, tables, chairs, or weights. All vendors are responsible to provide their own.
  • Canopies must be secured with at least 25 lbs per leg. Stakes/spikes (and you can’t really spike into asphalt or bricks anyway) are not allowed per Ogden City regulations.
• Electricity:
  • Limited power available in the amphitheater area (10 amps per outlet); vendors must avoid overloading circuits. There will be no direct power access in Rainbow Route. If you need power in that area, you will be required to supply that.
  • Vendors in Heart of Pride must bring a 100-ft, brightly colored extension cord if power is needed. And before connecting power, you will be required to work with the Ogden Pride Festival team to insure cord is routed to not cause safety issues.
  • If an extension cord crosses a walkway, Ogden Pride must be notified for proper coverage. We will provide a cord cover for this issue.
• Booth Placement: Specific placement is not guaranteed. Only Heart of Pride booths are assigned directly under the amphitheater atrium or inside the amphitheater itself.

Vendor Rules and Regulations

• Vendors must stay within their designated booth space and keep their area hazard-free.
• Smoking & Vaping: Prohibited on festival grounds, including the amphitheater and along 25th during the festival.
• Prohibited Items: No adult sex toys, illegal drug-related products, or obscene/pornographic content.
• Booth Sharing & Substitutions: Booth sharing is prohibited for all vendors, including sponsors and invited guests, unless explicitly approved by Ogden Pride. Only registered, paid vendors may use booth spaces. Last-minute substitutions require festival organizer approval.
• Decorations must comply with state laws and be appropriate for a family-friendly event.

Booth Setup & Takedown

• Setup: Begins at 8:00 AM and must be completed by 10:30 AM.
• Takedown: Starts no earlier than 5:45 PM. Vendors may operate until 6:00 PM. All booths must be fully removed by 9:30 PM.
• Vendors must check in before setting up.
• Vendors must provide their own canopies, tables, and chairs.
• Booths must be staffed and operational at all times. Early teardown (before 5:45 PM) will result in disqualification from future events.

Food Vendors

• Must comply with Weber-Morgan Health Department regulations.
• No dumping grease, hot combustibles, briquettes, or wastewater on grass/pavement.
• Cooking equipment must be off lawns and pavement.
• Cleanup is required before departure.
• Must be authorized by the Weber-Morgan Health Department.
• Free bottled water stations will be available at four locations throughout the festival. 

Insurance Expectation – New as of 2025 Festival

• Vendors should provide their own liability insurance. While Ogden Pride insures the festival with state and city-required coverage, this does not extend to individual vendors or their operations.
• As event costs continue to rise, vendors are strongly encouraged to secure special event insurance to protect their interests.
• This recommendation is in place for the protection of all participants and may become a requirement in future years.
• Ogden Pride can recommend providers for special event coverage.

Special Event Permit & Sales Tax

• Ogden Pride handles the Ogden City special event permit; vendors must provide required details through the vendor registration form.
• Ogden Pride will submit your state sales tax information via the new electronic form. See below on the information we must collect on your behalf to comply with state law.

State Sales Tax

• All vendors must obtain a Temporary Sales Tax License and Special Return (TC-790C) from the Utah State Tax Commission.
• The event promoter must collect:
  • Name, address, and telephone number
  • Sales Special Event Tax ID (SSE), Social Security Number (SSN), Employer Identification Number (EIN), or Sales Tax Account ID (STC)
  • Product type being sold
  • Email address
• The Utah Tax Commission may contact vendors regarding compliance.

Clean-Up & Trash Disposal

• Vendors must maintain cleanliness at their booths.
• Failure to comply may result in bans from future events.

Security & Incident Reporting

• Vendors are responsible for their own belongings.
• If theft or an incident occurs, a police report must be filed.
• Onsite security assistance can be requested via a vendor liaison.

Accessibility Considerations

• Vendors must ensure their booth setup is ADA compliant to allow access for attendees with disabilities.
• Volunteers can assist if notified at least 10 business days in advance.

Vendor Parking

• Parking assignments will be reviewed at the vendor meeting.
• Details will be provided at a mandatory vendor meeting in Sept with dates, time and location TBD.

Marketing & Promotion

• Vendors may only promote their business after receiving an official vendor digital badge.
• Digital badges will be emailed upon full payment confirmation and must be downloaded by the vendor.
• To be featured in Ogden Pride’s promotions, vendors must pay early.
• Vendors should tag @yourogdenpride and use #ogdenpridefest2026 when posting online.

Disputes & Incident Reports

• Disputes must be submitted in writing to Ogden Pride within 7 days of the event for review.
• Incident reports must be filed the same day with the festival director.
• Decisions by Ogden Pride regarding vendor compliance and participation are final.

Cancellation & Refund Policy

• Before September 20th (11:59 PM): Refund available minus the $15 application fee and $25 of the booth fee.
• After September 20th: Refunds are case-by-case for emergencies or illness only, minus the $15 application fee and $25 of the booth fee.
• Non-emergency cancellations after September 20th are non-refundable due to event preparation costs.

Compliance & Liability

• Vendors must comply with Utah state laws, Ogden Pride policies, and festival staff instructions.
• COVID-19 or other unforeseen illness Protocols: Ogden Pride may implement safety measures based on CDC, state, or local guidelines.
• Liability Waiver: Vendors agree to indemnify, hold harmless, and defend Ogden Pride, Inc., the City of Ogden, all sponsors, and their affiliates from any liabilities arising from participation.
• Policy Changes: Ogden Pride reserves the right to adjust vendor policies, booth assignments, and event details as needed.

Force Majeure Clause

• Ogden Pride reserves the right to cancel, postpone, or alter the festival due to circumstances beyond its control (e.g., weather, government restrictions, public health emergencies). Refunds will be at the sole discretion of Ogden Pride.

By applying as a vendor, you acknowledge and agree to these Terms & Conditions. Violations may result in removal from the event without a refund.